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Title:  Front Desk Admin Assistant

Location: 

Bellevue, WA, US, 98004

Company:  ChemPoint
Requisition ID:  9170

At ChemPoint.com, the success of our company is dependent on effective and efficient communication inside the office. The Administrative Assistant serves a vital function, ensuring that ChemPoint is always running smoothly and is putting its best foot forward. The Administrative Assistant constantly interacts with ChemPoint employees and all ChemPoint visitors, showcasing strong communications, writing and multitasking skills while showing up as a high-energy, organized team-player.

 

A DAY IN YOUR NEW CAREER:

Front Desk/Administrative Services

  • Greet ChemPoint visitors such as suppliers, job candidates or new hires
  • Sign for packages and quickly notify recipients
  • Help mail outgoing packages and ensure timely pickups
  • Receive and manage business card request portal and distribute cards upon arrival
  • Order FedEx supplies and other misc. supplies as needed
  • Update CPtTV display with new hire photos & bios, promotions, Service Award updates, and announcements
  • Take all employee photos for badge and systems
  • Take visitor photos and upload to TV display; maintain folder of regular visitor photos for display

 

 Facilities & Building Liaison

  • Represent ChemPoint as primary point of contact and day-to-day liaison to Building Management
  • Manage building access and employee ID processes;  create, track, and distribute employee photo ID and building access badges
  • Report building maintenance issues via Building Engines tool

 

Manage Employee Transportation Programs

  • Manage and Track Parking Validations communicate end of month usage to the Finance team.
  • Manage the public transportation program (Orca card), tracking and maintaining adequate inventory

 

Conferencing and Meetings

  • Coordinate supplier meetings and make restaurant and hotel reservations
  • Schedule first floor conference room bookings as needed
  • Coordinate catering for various events and meetings of all sizes, including menu selection, delivery, payment and receipt tracking

 

DESIRED BACKGROUND AND SKILLS:

  • High level of experience with Microsoft Office.
  • Excellent written and verbal communication skills, including the ability to engage with a wide variety of personality types at various professional skill-levels.
  • High-energy level paired with strong multitasking ability and a keen desire to help efficiently facilitate a dynamic, aggressively-growing company.
  • Proactive team player who is adaptable, flexible, and willing to take on new tasks with a positive attitude.
  • Detail-oriented with strong communications skills, confidence and decision-making abilities.
  • Four-year degree in business or communications is recommended but not required.

 

#LI-PC1

ChemPoint/Univar is an equal opportunity employer.  All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification

 


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

Job Segment: Front Desk, Administrative Assistant, Administrative

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